Careers at The Dispute Service Ltd.

Job Title:                  Reconciliation Assistant

The closing date for the role is Monday 22 September.

Reporting to:                     Company accountant

Department:                      Finance

Hours of work:                  5 Days per week / 9:00am to 5:05pm (35 hrs 25 mins per week)

Benefits:                             Private Healthcare, Pension and Death in Service

Holiday:                               28 days p.a. plus bank holidays

Company information

The Dispute Service Limited is a not for profit organisation that offers tenancy deposit protection under a government contract. Dispute resolution at the end of the tenancy is offered. Fees are charged which pay for the cost of running the organisation. There are 2,800 members who are billed membership fees on an annual basis, but can pay quarterly, monthly or annually. There is the facility for independent Landlords to insure their tenant’s deposits for a fee, which is taken via an online payment system. In the case of a dispute regarding the payment of a deposit, this gets referred to our adjudication department where a decision is made which relates to payments to the parties involved. This involves around 11,000 disputes annually.


Reporting to the Company Accountant you will be responsible for the daily reconciling of the client account balances from our database to the sage ledger and cashbook balances and the daily reconciling of the client bank account.

You will be involved with the importing and occasional manual entry of receipts and payment data into Sage 200.

Applicants for this role should have a solid reconciliation and cashbook history with be able to demonstrate previous experience in these areas.

The ideal candidate needs to be an intelligent, focused individual with an eye for detail and a positive “can do” attitude with good experience of reconciliations.

Key Responsibilities

  • Perform daily reconciliation of client account balances from the database to the Sage 200 ledger and cashbook balances.
  • Perform daily bank reconciliations.
  • Download daily bank statements, and prepare and post inter-account transfers.
  • Monitor and report on the daily cash flow.
  • Follow up unpaid cheques to try to trace details of payees in order to pay all outstanding amounts.
  • Enter receipt and payment information into Sage 200 where necessary.
  • Question existing systems and propose improvements.
  • Ad hoc tasks as required.

Key Skills and Experience

Confident, positive, focused and self-motivated

Must be highly accurate with a keen eye for detail

Must have intermediate to advanced excel skills

Must have reconciliation experience

Must have experience of Sage 50 or 200

Ability to communicate clearly in writing and verbally to people at all levels within the business

Experience with Client Accounts (eg in a law firm or estate agency)

Ability and willingness to show initiative and think “outside the box”


Academic Qualifications

At least 4 GCSEs grades C and above including English and Maths.

Must be either AAT qualified or equivalent


To apply please send your CV and a covering letter to 

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12th September 2014

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